Elevate Your Business With These 9 Types Of HR Software
A recent survey found that HR professionals spend up to 60% of their time on administrative tasks. So, if you find that your HR team is always striving to handle paperwork while leaving behind other important tasks, know that your company isn’t the only one struggling. But there’s a solution: HR software. There are many types of HR software out there that can handle repetitive tasks. We’re talking about software that can automate everything from hiring to scheduling, giving your HR team the freedom to focus on what really matters: building a supportive and positive workplace environment.
Finding software that can help your HR pros with their daily tasks is important because it can transform the way your company operates. This means a smoother recruitment process, high employee engagement, and accurate payroll. However, different HR software serves different purposes, and picking the wrong one can really hinder your HR processes. That’s why it’s crucial to understand what each type of HR software includes to know which one can meet your company’s needs. Let’s explore 9 types of HR software that can really make a difference for your business.
9 Types Of HR Software To Consider For Your Company Needs
Applicant Tracking Systems
An Applicant Tracking System (ATS) is software that handles everything from posting job ads and screening candidates to scheduling interviews. When you create a job post, you just click a button, and your listing is posted across multiple job boards. Additionally, an ATS will also browse through resumes, picking out the ones that fit the role and your company best. When it comes to scheduling interviews, an ATS has tools that sync calendars and send invites automatically. This streamlined process means you’ll never miss out on top talent, and the candidates will have a smooth experience with your company.
Employee Engagement Software
If your team seems unmotivated, doesn’t contribute to meetings or brainstorming sessions, and is less productive, maybe it’s time to consider employee engagement software. It makes sure your employees aren’t just coming into work but are also emotionally engaged. It’s got all the tools to keep your workforce interested, like surveys and feedback collection to give everyone a voice, regular check-ins to see how the team’s really feeling, and engagement metrics that keep everything on track. But how does it actually keep employees hooked? Through gamification and reward systems. Basically, it turns work into a “game” with badges, points, and rewards. Happy employees are productive employees, and with this software, you’ll boost morale and productivity and retain your talented workers all at once.
Employee Onboarding Software
Wouldn’t it be great if you could automate the onboarding process as soon as you hired a new member? Employee onboarding software does exactly that. It handles everything from paperwork to signing documents digitally, making sure that administrative tasks are taken care of easily. Plus, it includes task management and checklists so you don’t miss out on anything that needs to be done. This software also comes with orientation and training courses, ensuring that every new employee gets the same training according to their role. Most importantly, though, it simplifies and quickens the onboarding process, freeing up time for your HR pros, who no longer have to deal with repetitive tasks. Not only that, but it enhances the new hire experience, too. A smooth onboarding process gives a great impression to newcomers, making them appreciate your company more.
Employee Recognition Software
Employee recognition software is designed to help you foster a culture of appreciation. It’s there to make sure every win, big or small, gets noticed. With this, everyone’s accomplishments are immediately celebrated, boosting your employees’ confidence and morale. It has features like peer-to-peer recognition tools that let employees give shout-outs to their colleagues. Then there are also customizable rewards and incentives, like gift cards, badges, bonuses, or anything else that fits your workers’ needs and gets them excited. The software even incorporates a social recognition system to share your people’s accomplishments on all your social media accounts. And, with all the reporting and analytics tools, you can see who’s performing well and how recognition boosts morale and engagement.
Employee Scheduling Software
When you don’t have the right tools, keeping track of everyone’s availability, shifts, and time-off requests can be tricky. That’s where employee scheduling software comes in handy. With just a few clicks, you can automate schedules, ensuring that every shift is covered without sending multiple emails and waiting for responses. Even if someone needs a last-minute day off, they can request it through the system, and you can approve it on the spot. This software also tracks employee availability so you know who can make it to meetings or who can cover a shift. Additionally, with mobile access and notifications, everyone is always informed. If you no longer have communication issues regarding shifts and schedules, your productivity will rise. Plus, when employees have a balanced schedule, they’re happier and, thus, more willing to contribute.
Payroll Software
It is challenging to calculate everyone’s paycheck by hand, but payroll software means you don’t have to. This software automates the payroll process, including wages, bonuses, and even tax calculations. Speaking of taxes, payroll software makes sure you’re not accidentally missing anything regarding tax regulations, keeping everything compliant. Its basic feature is direct deposit, meaning that money goes straight into your employees’ bank accounts without delays. It saves you time and ensures everything is accurate and on time, reducing your administrative workload so you can focus on important tasks.
Recruiting Software
You don’t have to get lost in loads of resumes and try to keep track of all the potential candidates manually. With recruiting software, you can automate everything from posting jobs to choosing candidates, so you can focus on finding the perfect fit for your team. For starters, with a few clicks, you can share your job ads across multiple platforms and reach a wider audience. Next, it organizes all your potential candidates, so it’s easier for you to take a look at their resumes and portfolios. Nevertheless, keep in mind that while you’re looking for the right candidate, applicants are also looking for the right company. This is why recruiting software helps you build your brand so that your company is attractive to potential candidates.
Time Tracking Software
Time tracking software keeps track of when your employees clock in and out and how many hours they actually work. Your employees log into the program, click a button when they begin working, and then when they’re done. There are also features for timesheet management and approval. Your staffers should note how many hours they dedicated to specific tasks and if they had to work overtime. Then, their managers approve the timesheet, and everything is organized. Accurate time tracking means no more guessing about work hours but keeping labor costs in check. It also offers transparency and accountability since employees are more likely to do their tasks if they know their work is being tracked.
Workforce Management Software
Workforce management software deals with everything workforce-related. Basically, it helps your business streamline how it manages its workforce, including having the right people in the right roles and ensuring compliance and productivity. One of the most innovative features of workforce management software is predicting and planning how many employees you’ll need by analyzing trends in the market and industry data. You can also schedule and time-track your workforce, making certain that your team is scheduled efficiently and working reasonable hours. Finally, the analytics and insights help you understand how your team is performing and where you might need to make changes. With these insights, you can make data-driven decisions that can really boost your productivity.
Conclusion
Choosing the right HR software can feel overwhelming, but it’s important to first assess your company’s specific needs. Each business has unique challenges and goals, so the software that works for one company might not be ideal for another. Start by evaluating what your team struggles with most, whether it’s automating recruitment, improving employee engagement, or managing payroll efficiently. Understanding these will help you spot the features and capabilities that you most need. But don’t rush the decision. Take the time to explore and compare different types of HR software in our detailed directory to find the one that aligns best with your company’s needs.